Digital Printing Step-by-Step and Troubleshooting—Epson

Related Printing Resource Links:

Day 127 | Prints, Prints, Prints

Printing From Illustrator To Epson Printers

  • Flatten layers (option found in the layers window)
  • Convert all type to outlines (found under “Type” from the main menu)
  • Create bleed area (main menu»Document Setup»bleed».125″)
  • extend (bleed) all image parts that go to edges of your paper out to the red line (bleed area surrounding the artboard)
  • Change Document Color mode to RGB (main menu »Document Color Mode»RGB)
  • All images imported from PhotoShop or your camera should already be in the RGB format. Confirm this however before importing to Illustrator. Your Illustrator file should be saved in RGB color space not CMYK. (normally, for commercial printing this setting would the opposite and instead be CMYK) File >> Document Color Mode >> RGBAcrobat
  • If you decide to print from Acrobat instead of Illustrator:
    • save your file as a PDF, making sure to change the default PDF setting for export. Change the setting to be High Quality Print instead of the default.

Success with printing, regardless of printer or paper type always requires a proper match between paper type, color profile (ICC Color Profile), size of document relative to the size of paper, and color management by the software NOT the printer.

To achieve the correct matches for this and all other assignments use the following settings.

  • Know what type of paper you are using, glossy or matte. Then be sure you are at the correct printer station that is set to print to either Glossy paper (stations  #2, #3, #5) or Matte paper (stations #1, #4 or #6 if printing to roll paper, or the Epson in the GD Studio)
  • Both Matte and Glossy papers come in a variety of weights and surface treatments. The kind of matte paper you receive from the Art Department is enhanced matte paper or EMP.
  • The Matte Paper printing stations are loaded with Matte Black ink (MK). so the correct paper profile is the number of the printer (either 4000 or 4800 or 4900 or 7800 + MK + EMP)  The stations for glossy paper are loaded with Photo Black (PK).
  • Confirm that the printer is turned on and that the cable is connected between the computer and the printer
  • Confirm that the icon in the print window of the printer is for sheet not roll paper or you will get an error message that indicates that you have “an incorrect paper source or incorrect paper size”.
  • If your paper size is a standard size (8 1/2 x 11, 11 x 17, 8 1/2 x 14) be sure to select the paper size option that also says SHEET. Do not simply select the size. This is especially important on the 4900 printer.
  • Check to be sure that the print window of the printer is not flashing a low or out of ink warning sign. (If so, you will need to contact a professor to replenish the
    ink supply)
  • Load your paper with the side that is to be printed facing down in the paper tray. This will be the whitest side of the paper for Epson Matte papers and the shiny side for Epson Glossy papers.

For the Epson 4900 be sure to do the following:

  • Use ISO numbers when specifying  paper size. For example, select Super A3/B (Sheet) as the paper size for 13 x 19 inch paper. 
  • If printing 12 x 18 images with bleeds to Super A3B paper (sheet), select “fit to page” under the General Print settings to print all trim marks.
  • Paper


1. PAGE SETUP button

  • Format >> 4000 or 4800 StylusPro Epson Printer (SureColor P6000 for the 24-inch roll paper)
  • Paper Size >> 13 x 19 sheet (for other projects you may need to create a custom page size if the size of paper you need is not on the list. Do this by clicking on the Manage Custom Page size button located at the very bottom of the page sizes menu).

2. PRINTER button

Print Settings

  • Page Setup >> Standard for non-Epson papers, otherwise choose the setting that corresponds to printer you are using, the kind of paper you are using and the type of black ink you are using. An example would be: StylusPro 4000 EMP MK. (Stylus Pro 4000 is the printer, EMP stands for enhanced matte paper and MK stands for Matte Black ink). (Refer to the paper chart on the wall for the correct sizes and abbreviations of these and other printing papers.)
  • Media >> Enhanced Matte
  • Color >> Color
  • Mode >>
  • Quality
  • Advanced
  • Superfine
  • Finest Detail
  • (uncheck Speed)

Color Management >> Off

3. MAIN PRINT window

Marks and Bleeds >> Trim Marks and bleed (you will have had to first specified a bleed area in your document set up for the printer to now print in a bleed and have extended any image beyond the trim edge that is supposed to “touch” the edge on the finished print. (If you have not done these two steps, selecting bleed here will not do any good, you should cancel print and return to the document window first and complete those steps.)

Be sure you are seeing all of your image plus your trim marks in the preview window. If you do not, you may need to also select the “Fit in Print Area” option before proceeding. If you still do not see all of your document in the preview window, return to the page setup, you do not have the correct page sizes selected..

Color Management >> Let Illustrator Handle

Profile >> Pro 4000 or Pro 4800, EMP MK

Rendering Intent >> Relative

4. PRINT or OK


IF This:

            Printing from desktop computer

THEN This:

            File must be saved as a CS3 compatible version.

IF This:

            Printing from desktop computer

THEN This:

            File must be saved as a CS3 compatible version.

Be sure to download and install EPSON printer drivers for the Epson Stylus Pro 4000 or Stylus Pro 4800 on your laptop computer. They are available for download from their website Link and connect to the printer using its USB cable.

IF This:

Paper Loaded Incorrectly Error Message

THEN This:

Make sure the single page icon (not the roll paper icon) is visible on the printer’s control panel

If printing a PDF from Acrobat, be sure to go to the Page Setup before going to the Print Dialog

You have adjusted the paper guides in the printer to fit the paper you are using

You have selected the same paper size as the actual piece of paper you are printing your design to.

IF This:

Color is not what you expected

THEN This:

Make sure placed image files are in RGB color mode

Make sure your file to print is also in RGB color mode

You have correctly matched up the type of paper you are printing to with its correct paper profile.

You are printing matte paper on a printing station set up for matte paper or glossy paper to a printing station set up to print glossy paper.

You are printing to the correct side of the paper.

You have loaded the paper correctly with the print side of the paper facing down in the paper tray.

IF This:

Color is printing too dark

THEN This:

Try a lower DPI resolution setting to print fewer dots of ink

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s